MYWORKDRIVE DATA PRIVACY FRAMEWORK POLICY

Last update: 12/29/2023

MyWorkDrive LLC (together “MyWorkDrive,” “we,” “our,” and “us”), complies with the EU-U.S. Data Privacy Framework, the UK Extension to the EU-U.S. Data Privacy Framework, and the Swiss-U.S. Data Privacy Framework as set forth by the U.S. Department of Commerce. MyWorkDrive has certified to the U.S. Department of Commerce that it adheres to the EU-U.S. Data Privacy Framework Principles (“EU-U.S. DPF Principles”) with regard to the processing of Personal Data received from the European Union in reliance on the EU-U.S. DPF and from the United Kingdom (and Gibraltar) in reliance on the UK Extension to the EU-U.S. DPF. MyWorkDrive has certified to the U.S. Department of Commerce that it adheres to the Swiss-U.S. Data Privacy Framework Principles (“Swiss-U.S. DPF Principles”) with regard to the processing of Personal Data received from Switzerland in reliance on the Swiss-U.S. DPF. If there is any conflict between the terms in this Privacy Statement and the EU-U.S. DPF Principles and/or the Swiss-U.S. DPF Principles, the Principles shall govern. To learn more about the Data Privacy Framework (“DPF”) program and to view our certification page, please visit https://www.dataprivacyframework.gov.

Note, the Swiss-U.S. Data Privacy Framework is awaiting finalization as of the date of this DPF Policy.

A. DEFINITIONS

“Data Subject” means the individual to whom any given Personal Data covered by this DPF Policy refers.

“Personal Data” means any information relating to an individual residing in the European Union, European Economic Area, the United Kingdom (including Gibraltar), and Switzerland that can be used to identify that individual either on its own or in combination with other readily available data.

“Sensitive Personal Data” means Personal Data specifying medical or health conditions, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, or information specifying the sex life of an individual.

B. SCOPE AND RESPONSIBILITIES

This DPF Policy applies to Personal Data transferred from member countries of the European Economic Area, the United Kingdom, and Switzerland to MyWorkDrive’s operations in the U.S. in reliance on the respective DPF and does not apply to Personal Data transferred under Standard Contractual Clauses or any approved derogation from the EU General Data Protection Regulation, the UK General Data Protection Regulation, and the Swiss Federal Data Protection Act.

Some types of Personal Data may be subject to other privacy-related requirements and policies. For example:

Personal Data collected or processed through MyWorkDrive websites, web-based and mobile applications, or software are subject either to MyWorkDrive’s Privacy Statement or their own privacy policies as applicable.

Personal Data regarding and/or received from a client is also subject to any specific agreement with, or notice to, the client, as well as additional applicable laws and professional standards.

Personal Data regarding MyWorkDrive’s partners, principals, employees, directors, officers, interns, and individuals engaged with MyWorkDrive through a third party, including contractors and contingent workers (collectively, “Firm Personnel”), is subject to MyWorkDrive’s internal policy, the Firm Personnel Data Privacy Notice.

All employees of MyWorkDrive that have access in the U.S. to Personal Data covered by this DPF Policy are responsible for conducting themselves in accordance with this DPF Policy. Adherence by MyWorkDrive to this DPF Policy may be limited to the extent required to meet legal, regulatory, governmental, or national security obligations.

Firm Personnel responsible for engaging unaffiliated third parties are responsible for obtaining appropriate assurances that such third parties processing Personal Data subject to this DPF Policy have an obligation to conduct themselves in accordance with the applicable provisions of the EU-U.S. DPF Principles, including any applicable contractual assurances required by the DPF.

C. DATA PRIVACY FRAMEWORK PRINCIPLES

MyWorkDrive commits to applying the DPF’s Principles to all Personal Data that MyWorkDrive in the U.S. receives from European Economic Area member countries, the United Kingdom, and Switzerland in reliance on the respective DPF.

1. Notice

In accordance with our Privacy Statement, MyWorkDrive notifies Data Subjects about its data practices regarding Personal Data received by MyWorkDrive in the U.S. from member countries of the European Economic Area, United Kingdom, and Switzerland in reliance on the respective DPF, including the types of Personal Data it collects about them, the purposes for which it collects and uses such Personal Data, the types of third parties to which it discloses such Personal Data and the purposes for which it does so, the rights of Data Subjects to access their Personal Data, the choices and means that MyWorkDrive offers for limiting its use and disclosure of such Personal Data, how MyWorkDrive’s obligations under the DPF are enforced, and how Data Subjects can contact MyWorkDrive with any inquiries or complaints.

2. Choice

If Personal Data covered by this DPF Policy is to be used for a new purpose that is materially different from that for which the Personal Data was originally collected or subsequently authorized, or is to be disclosed to a non-agent third party, MyWorkDrive will provide Data Subjects with an opportunity to choose whether to have their Personal Data so used or disclosed.

MyWorkDrive will obtain affirmative consent (i.e., opt-in) from Data Subjects before any Sensitive Personal Data is disclosed to a third party.

If Sensitive Personal Data covered by this DPF Policy is (i) disclosed to a third party, or (ii) used for a new purpose that is different from that for which the Personal Data was originally collected or subsequently authorized, MyWorkDrive will obtain the Data Subject’s affirmative express consent (i.e., opt-in) prior to such use or disclosure.

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To opt out of such uses or disclosures of Personal Data or Sensitive Personal Data, Data Subjects may contact MyWorkDrive by e-mailing support@myworkdrive.com.

3. Accountability for Onward Transfer

In the event we transfer Personal Data covered by this DPF Policy to a third party acting as a controller, we will do so consistent with any notice provided to Data Subjects, any consent they have given, and only if the third party has given us contractual assurances that it will (i) process the Personal Data for limited and specified purposes consistent with any consent provided by the Data Subjects, (ii) provide at least the same level of protection as is required by the DPF Principles and notify us if it makes a determination that it cannot do so; and (iii) cease processing of the Personal Data or take other reasonable and appropriate steps to remediate if it makes such a determination. If MyWorkDrive has knowledge that a third party acting as a controller is processing Personal Data covered by this DPF Policy in a way that is contrary to the DPF Principles, MyWorkDrive will take reasonable steps to prevent or stop such processing.

With respect to our agents, including third parties acting on our behalf), we will transfer only the Personal Data covered by this DPF Policy needed for an agent to deliver to MyWorkDrive the requested product or service. Furthermore, we will (i) permit the agent to process such Personal Data only for limited and specified purposes; (ii) require the agent to provide at least the same level of privacy protection as is required by the DPF Principles; (iii) take reasonable and appropriate steps to ensure that the agent effectively processes the Personal Data transferred in a manner consistent with MyWorkDrive’s obligations under the DPF Principles; and (iv) require the agent to notify MyWorkDrive if it makes a determination that it can no longer meet its obligation to provide the same level of protection as is required by the DPF Principles. Upon receiving notice from an agent that it can no longer meet its obligation to provide the same level of protection as is required by the DPF Principles, we will take reasonable and appropriate steps to stop and remediate unauthorized processing.

We may disclose your personal information to third parties for the following purposes:
Service Providers: We may share your information with third-party payment processors, for purpose of invoicing or receiving payment.
Legal Requirements: We may disclose your information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

MyWorkDrive remains liable under the DPF Principles if an agent processes Personal Data covered by this DPF Policy in a manner inconsistent with the DPF Principles, except where MyWorkDrive is not responsible for the event giving rise to the damage.

4. Security

MyWorkDrive takes reasonable and appropriate measures to protect Personal Data covered by this DPF Policy from loss, misuse, and unauthorized access, disclosure, alteration, and destruction, taking into account the risks involved in the processing and the nature of the Personal Data.

5. Data Integrity and Purpose Limitation

MyWorkDrive limits the collection of Personal Data to information that is relevant for the purposes of processing. MyWorkDrive does not process such Personal Data in a way that is incompatible with the purposes for which it has been collected or subsequently authorized by the Data Subject.

MyWorkDrive takes reasonable steps to ensure that such Personal Data is reliable for its intended use, accurate, complete, and current. MyWorkDrive takes reasonable and appropriate measures to comply with the requirement under the DPF to retain Personal Data in identifiable form only for as long as it serves a purpose of processing. Specifically, Personal Data will be retained in accordance with our business purposes and our obligations to comply with legal requirements and professional standards, unless a longer retention period is otherwise permitted by law and its retention adheres to the DPF Principles.

6. Access

Data Subjects whose Personal Data is covered by this DPF Policy have the right to access such Personal Data and to correct, amend, or delete such Personal Data if it is inaccurate or has been processed in violation of the DPF Principles (except when the burden or expense of providing access, correction, amendment, or deletion would be disproportionate to the risks to the Data Subject’s privacy, or where the rights of persons other than the Data Subject would be violated). MyWorkDrive will make reasonable and practical efforts to comply with your request, so long as our doing so would be consistent with applicable law, MyWorkDrive’s contractual requirements, and/or the professional standards applicable to MyWorkDrive. To make a data access request, Data Subjects may contact MyWorkDrive by e-mailing support@myworkdrive.com

7. Recourse, Enforcement, and Liability

The Federal Trade Commission has jurisdiction over MyWorkDrive’s compliance with the EU-U.S. DPF, the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. DPF. In compliance with the DPF Principles, MyWorkDrive commits to resolve DPF Principles-related complaints about our collection or use of your Personal Data. Data Subjects with inquiries or complaints regarding our handling of Personal Data received in reliance on the DPF should first contact MyWorkDrive by e-mailing support@myworkdrive.com

In compliance with the EU-U.S. DPF, the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. DPF, MyWorkDrive commits to refer unresolved complaints concerning our handling of Personal Data received in reliance on the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF to JAMS Foundation, an independent, alternative dispute resolution provider based in the U.S. If you do not receive timely acknowledgment of your DPF Principles-related complaint from us, or if we have not addressed your DPF Principles-related complaint to your satisfaction, please visit https://www.jamsadr.com/DPF-Dispute-Resolution for more information or to file a complaint. The services of JAMS Foundation are provided at no cost to you.

If your DPF complaint cannot be resolved through the above channels, under certain conditions, you may be able to invoke binding arbitration for some residual claims not resolved by other redress mechanisms. See https://www.dataprivacyframework.gov/s/article/ANNEX-I-introduction-dpf for further information.

MyWorkDrive agrees to periodically review and verify its compliance with the DPF Principles, and to remedy any issues arising out of failure to comply with the DPF Principles. MyWorkDrive acknowledges that its failure to provide an annual self-certification to the U.S. Department of Commerce will remove it from the Department’s list of DPF participants.

D. CHANGES TO THIS DATA PRIVACY FRAMEWORK POLICY

This DPF Policy may be amended from time to time consistent with the requirements of the DPF. When we make changes to this DPF Policy, we will revise the “updated” date at the top of the page. We encourage you to periodically review this DPF Policy to be aware of updates to our practices.

E. QUESTIONS AND COMMENTS

MyWorkDrive is committed to protecting the privacy of your Personal Data. If you have any questions or comments about this DPF Policy, please contact the U.S. Privacy Office by e-mailing support@myworkdrive.com

QUESTIONS AND CONTACT INFORMATION

If you would like to: access, correct, amend or delete any personal information we have about you, register a complaint, or simply want more information, contact our Privacy Compliance Officer at support@myworkdrive.com
or by mail at:

MyWorkDrive dba MyWorkDrive
Re: Privacy Compliance Officer
101 EUROPA DR, SUITE 150
CHAPEL HILL, NC 27517, United States